One thing many businesses aren’t prepared for when they switch to virtual meetings, is the chaos that can come with them. This is especially true when it comes to audio-only meetings. Without proper organisation, your meeting could quickly spiral out of control, proving extremely ineffective and stressful to run. So how can you avoid the chaos and ensure a productive, successful online meeting?
Beware of audio-only meetings
Audio-only virtual meetings are often preferred for a wide number of reasons. Firstly, it makes the meeting more accessible for those who do not have a webcam. It allows people to join the call while they’re travelling for example. However, what it also does is leave space for awkward pauses, leads to potential audio problems and allows attendees to procrastinate.
In fact, according to Fastcompany.com, a recent survey found that 60% of those who took audio-only meetings admitted that they checked their social media sites while on the call. An incredible 6% even fell asleep! So while they may seem like a great, convenient alternative to face-to face meetings, audio-only calls come with a lot more issues than other virtual meeting types.
Avoid Going off-topic
Virtual meetings are known for being a lot less formal than in-person meetings. This is great in terms of making everyone feel comfortable. However, it does provide the opportunity to go off-topic. The trouble with this is that while it may help you all to bond as a team, it’s not going to be very productive. Virtual meetings need to be as short as possible, definitely shorter than face-to-face meetings. This is because people can focus for a shorter period of time in front of their computer. So if you’re going off-topic you’re going to run out of time to talk about the things that matter.
Be aware of the language you use
Another thing that’s easy to forget is that the audience may not be able to understand what you’re talking about. If you use slang for example, you’re going to end up either losing people completely or at least getting asked plenty of questions to establish what you mean. This again will de-rail the meeting.
As featured on Guided Insights, it helps to review the topics you’re going to be talking about ahead of the meeting. That way you can prepare exactly what you’re going to say and how you’re going to say it.
For more help with your virtual meetings, contact V-Creative Services. With years of experience, the company can even manage the meeting for you, allowing you to focus purely on attendee engagement.